Everything you need to run an appointment business.
Auto-Admin replaces disconnected booking, communication, and reporting tools with one unified operating system. Built for appointments, deposits, and client retention.
VIP Standby Broadcast alerts priority waitlist clients the moment a cancellation occurs—securing slot refills in minutes with instant deposit confirmation.
Click any capability tab or use the next/previous controls below to glide through each module without endless page scrolling.
Pillar 01 · Platform Economics
Why Businesses Switch to Auto-Admin
Consolidate 5 Apps → 1 System
Stop managing separate subscriptions with fragile Zapier connections. Consolidate booking, reminders, deposits, waitlists, and reviews into one unified engine engineered to pay for itself from month one.
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Cost Reduction
Eliminate £280–£400/month by replacing Calendly, standalone SMS gateways, separate review software, and external waitlist forms.
⏱
Time Recaptured
Save 10+ hours per week per staff member: no manual booking DM replies, no awkward phone deposit requests, and no manual cancellation refills.
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Single Source of Truth
All customer history, deposit statuses, medical intake waivers, waitlist refilling, and Google ratings live synchronized inside one database.
Eliminate no-shows by securing non-refundable card deposits via Stripe and Apple Pay before any slot is confirmed on your team's calendar.
● The Challenge
Late-Night DMs & Uncommitted Slots
Clients book without skin in the game, forget by Tuesday, and leave empty treatment chairs that cost hundreds of pounds.
⚡ Auto-Admin Engine
60-Second Self-Service Booking Link
Clients pick treatments, select staff, and enter payment details in under a minute on mobile with bank-level encryption.
✓ Business Impact
Zero Awkward Money Talks
Deposits hit your account upfront. If a client cancels outside your policy, funds are automatically retained without dispute.
Pillar 03 · Communications
Two-Way SMS Waves & Instant Missed-Call Rescue
< 5-Second Response Time
Keep clients informed with automated 48-hour and 24-hour SMS reminder waves. When a customer calls while your hands are sterile or on a job, Auto-Admin sends an instant SMS with your booking link within 5 seconds.
● The Challenge
Busy Hands & Missed Phone Inbounds
An unanswered phone call during a treatment usually means the client dials the next salon or clinic on Google Maps.
⚡ Auto-Admin Engine
Intelligent Missed-Call Auto-SMS
Instantly replies: "Sorry we missed you! We're currently with a client. Book direct here: [Link]", locking the enquiry immediately.
✓ Business Impact
Recapture £1,200+/mo in Lost Calls
Turn missed phone calls into paid calendar appointments 24 hours a day with zero extra front-desk receptionist payroll.
Pillar 04 · Reviews & Reputation
90-Minute Post-Visit Reputation Shield
5-Star Google Review Autopilot
Automatically trigger a feedback check 90 minutes after every appointment. Happy clients are guided directly to Google Maps, while private feedback is triaged directly to you.
● The Challenge
Stagnant Google Profiles
You deliver incredible work, but clients forget to leave reviews once they leave your doors, allowing lower-quality competitors to outrank you.
⚡ Auto-Admin Engine
Smart 1-Tap Google Routing
A warm text message arrives right as clients admire their results, opening Google Maps with 5 stars pre-selected for effortless submission.
✓ Business Impact
Local SEO Dominance
Consistently stack 20–40 authentic reviews every month to win the Google Local 3-Pack and attract high-ticket organic leads.
Pillar 05 · Cancellation Refill
VIP Flash Fill Cancellation Recovery
Refills Slots in < 4 Minutes
When a client cancels last-minute, Auto-Admin alerts your priority VIP waitlist via SMS in targeted waves, instantly refilling empty slots with locked-in deposits.
● The Challenge
Same-Day Emergency Cancellations
A client cancels their Friday 3 PM slot at 11 AM. You scramble to text clients manually or post on Instagram while losing money by the hour.
⚡ Auto-Admin Engine
Automated Waitlist Broadcast
The system pings your top 5 waitlisted clients: "Flash slot opened today at 3 PM! First to tap claims." First to click locks deposit instantly.
✓ Business Impact
Salvage £300–£800 Every Week
Empty diary gaps are rescued automatically without manual staff calls, preserving monthly revenue margins completely hands-free.
Pillar 06 · Lifecycle Automation
Lapsed-Client Recalls & Routine Rebooking
Automated 3w / 6w / 12w Recalls
Keep clients on a recurring schedule without manual chasing. Auto-Admin tracks appointment dates and dispatches tailored rebooking triggers exactly when treatments are due.
● The Challenge
Silent Client Churn
Clients leave with good intentions to rebook later, get distracted by daily life, and end up going 4 months between visits or drifting to another provider.
⚡ Auto-Admin Engine
Precision Service Cycle Triggers
Lash infills trigger at 3 weeks, colour touch-ups at 6 weeks, boiler servicing at 11 months—each with a direct 1-tap rebooking link.
✓ Business Impact
Predictable Monthly Cashflow
Increase lifetime client value by 35% without paying a penny in extra advertising. Your existing roster fills your calendar continuously.
Pillar 07 · Intelligence
Real-Time Executive Performance Dashboards
Instant Revenue & Deposit Tracking
Get a live bird's-eye view of show rates, recovered cancellation cash, chair utilisation, and staff rebooking rates with zero spreadsheet export headaches.
● The Challenge
Flying Blind on Financials
Most owners have no idea how much money no-shows cost them each month or which treatments actually generate the highest net hourly profit.
⚡ Auto-Admin Engine
Real-Time Revenue & Deposit Insights
Live metrics display total bookings, deposit hold success rate, rescued slots, and Google review volume in one unified dashboard.
✓ Business Impact
Evidence-Based Growth
Make confident hiring and pricing decisions based on hard operational data, knowing exactly when to add team members or open a new location.
Pillar 08 · Operations & Team
Multi-Staff Rosters, Room Scheduling & Locations
Granular Staff Permissions
Scale from a single practitioner room to a multi-chair salon or regional clinic chain with custom staff working hours, room allocations, and role-based permissions.
● The Challenge
Double-Booked Rooms & Schedule Clashes
Managing multiple team members with individual Google Calendars causes awkward room collisions and lack of central visibility.
⚡ Auto-Admin Engine
Centralized Team & Equipment Sync
Assign specific treatment beds, lasers, or mobile territory zones to services automatically. Team members see only their own diaries.
✓ Business Impact
Frictionless Growth & Accountability
Onboard new staff or open additional locations in minutes, knowing your booking logic and deposit policies remain completely protected.
Pillar 09 · Digital Intake & Consent
Bespoke Intake Forms, Waivers & UK GDPR Article 9 Compliance
✓ 100% Paperless
Tailored to Your Trade
Replace clipboards, paper health forms, and lost waivers with mobile-optimised digital intake forms. Clients complete medical screenings, upload photo IDs, and sign waivers with their finger or stylus 48 hours before arrival.
⚡ Interactive Niche Form Suite · Click Any Card to Test Live Form
🏋️ PT & Fitness Screening
Official UK PAR-Q, heart clearance & 12-week body transformation goals.
💉 Aesthetics & Clinical
Contraindications triage, vascular complication sign-off & digital signature.
✂️ Salons & Hair Studios
48-Hour patch test date validation, chemical sensitivity history & colour waiver.
