Protect injector diaries and stop consultation no-shows
Built for medical aesthetics clinics, nurse prescribers and skin specialists. Collect upfront deposits on every consultation, send 48-hour consent and patch-test reminders automatically, and refill cancelled chairs via SMS.
Where aesthetics clinics lose time and revenue
High treatment values and clinical compliance mean a few missed appointments or unreturned messages quickly cost thousands each month.
Unfilled £250+ injector chairs
When a patient cancels a dermal filler, polynucleotide or laser session at short notice, practitioner and room overheads remain fixed while the hour goes unbilled.
Uncommitted consultation bookings
No-deposit consultations attract enquiries who book multiple clinics and fail to attend, blocking prime evening and weekend diary slots for paying patients.
Manual consent & patch-test chasing
Front-of-house staff spend hours texting patients for medical histories, allergen checks and patch-test confirmations ahead of appointments.
Patients drifting past 12 weeks
Without timed recall messages at 10 to 14 weeks, anti-wrinkle and skin booster patients stretch their treatment intervals — reducing annual patient value.
Evening Instagram & WhatsApp DMs
Prospective patients research treatments at 9:00 PM. If they have to wait until morning to see package pricing or available slots, many book elsewhere.
Missed Google review opportunities
Clinics deliver great clinical outcomes every day, but without an automated post-visit check-in, satisfied patients rarely remember to leave a review.
Built around how an aesthetics clinic actually runs
From first enquiry to 12-week top-up — every stage of the patient journey is handled automatically.
Upfront deposits on every consultation and treatment.
Patients can browse your treatment packages, combine services and lock in their appointment with a £30–£50 Stripe deposit — redeemable against their treatment plan on the day. Tire-kickers are filtered out before they touch your diary.
Try Clinic Quote & Deposit BuilderQuote Builder · Deposit Lock-In
48-hour consent reminders and instant cancellation backfill.
Auto-Admin sends medical history forms and patch-test reminders 48 hours before treatment. If a patient needs to reschedule outside your cancellation window, Flash Fill immediately texts your standby waitlist so the slot is rebooked in minutes.
See Flash Fill in ActionAutomated Clinic Triggers
Completed ✓ · Logged to patient record
Sent to 15 standby patients · Claimed in 1m 48s
Aftercare, 5-star reviews and 12-week recalls on autopilot.
Patients receive post-treatment aftercare instructions automatically, followed by a polite check-in 90 minutes later that directs 4–5★ ratings to Google Maps. At 10 to 14 weeks, an automated recall message invites them to book their review or top-up.
Explore Reputation ShieldRetention & Review Sequence
★★★★★ Rated 5/5 · Routed to Google Maps
One-click rebooking link · £50 deposit applied
Explore the Aesthetics Clinic demo suite
Interact with the Aesthetics & Skin Clinics configuration below — switch between the Executive Dashboard, Flash Fill waitlist, Quote Builder, Reputation Shield and ROI Audit.
Conservative monthly return for a 2-practitioner clinic
Recovering even a handful of missed consultations and cancelled treatment slots each month pays for Auto-Admin many times over.
| Revenue & Efficiency Area | Without Auto-Admin | With Auto-Admin |
|---|---|---|
| Consultation no-shows | 6–8 missed free consultations per month | £50 deposit required · +£350/mo protected |
| Late treatment cancellations | Unfilled 45–60 min injector slots | 6 slots refilled via Flash Fill · +£1,560/mo recovered |
| 12-week injectable recalls | Patients delay rebooking to 18–20 weeks | 5 extra timely top-ups/mo · +£1,300/mo retained |
| Software subscriptions | Separate booking, form, SMS & email tools | Consolidated into one platform · +£180/mo saved |
| Estimated monthly impact | £3,000+ lost to gaps and manual admin | +£3,390/month in protected & recovered revenue |
Common questions from clinic owners
How deposits, consent reminders and practitioner calendars work in practice.
Can we take a £50 consultation deposit that is redeemable against treatment?
Yes. Auto-Admin collects the Stripe deposit when the patient books their consultation and records it against their profile so it can be deducted from their full treatment plan on the day, or retained if they fail to attend without notice.
How does Flash Fill work when a patient cancels a treatment slot?
When a slot opens up, Flash Fill automatically messages tagged patients on your standby list in timed SMS waves with a direct claim link. The first patient to confirm and pay the deposit locks the appointment into your diary.
Does it send medical history, consent and patch-test reminders automatically?
Yes. As soon as an appointment is confirmed, Auto-Admin schedules 48-hour and 24-hour SMS and email reminders containing your digital medical questionnaire and patch-test requirements.
Can we set different recall intervals for anti-wrinkle, fillers and skin boosters?
Yes — each treatment category can trigger its own post-care sequence and repeat recall window (for example, 4 weeks for skin booster second sessions, 12 weeks for anti-wrinkle reviews, and 6–9 months for dermal fillers).
Can multiple doctors, nurses and aestheticians share one clinic system?
Yes. Each practitioner or treatment room has its own calendar, availability and service eligibility while management sees the entire clinic's performance in one dashboard.
Ready to protect your clinic's diaries?
Book a 20-minute walkthrough to see Auto-Admin configured around your treatment menu, deposit rules and practitioner schedules.